Beans Creek Winery Event Reservation Agreement
Fees
Event Room (up to 4 hours) - $200
Outdoors (up to 4 hours) - $200
Outdoors only during Grape Jam Music nights - FREE
Kitchen use for an outdoor reservation - $100
Hourly rate after normal business hours - $35
Refundable cleaning deposit (for parties greater than 25) - $50
Deposit due at time of reservation (will be deducted from final fee balance) - $100
Hourly rate after 4 hours - TBD
More than 50 guests - TBD
If your party makes at least $100 in Winery purchases, deduct $100 from final fee balance
Accommodations
Event Room
750 square feet
Seats 25-30, or 40 for standing room only
Full kitchen
Gas fireplace, hardwood floors, piano, tables, buffet, seating
Outdoors/Vineyard
Back lawn, side lawn and vineyard
Picnic tables and chairs enough to seat at least 30 people; can seat up to 200, with renter's chair rental Stage, small patio, wine barrels, fire pits, outdoor game sets
Reservation Policies
To confirm your reservation, a deposit of $100, as well as the $50 refundable cleaning deposit (for parties greater than 25), must be submitted with this reservation agreement. The rental deposit will be applied to your final rental fee balance. The cleaning deposit will either be refunded or credited towards winery purchases (your choice) if your party cleans up after itself; it will be retained if not.
Only caterers approved by Beans Creek Winery may cater events. The winery prefers:
Renee Holt – Sweet Simplicity
The Green Kitchen
Tracy Medler – Tre' Bella Catering
Carolyn's Creations Catering (of Patch Manor)
All other caterers must be approved by the winery prior to the event.
The winery is happy to direct you to local event and equipment rental suppliers, however, you are responsible for tent, chair, equipment, and all other party rentals for your event. Your event supplies may be dropped off at the winery in advance. Available times are to be discussed with your contact person specified on this contract.
Decorations are the renter's responsibility. You are allowed time to setup/decorate prior to your event, and time to breakdown/clean up/remove supplies after your event. Available times are to be discussed with your contact person specified on this contract.
The winery can assist in table and chair setup, for groups less than 30 (renter's help required for larger groups).
The winery has a limited amount of tablecloths, dishes and glasses that may be used for parties up to 25. This is to be discussed with your contact person specified on this contract.
The winery staff is responsible for cleaning the event room and/or outdoor grounds, bathrooms and floors prior to the event. Renter is responsible for seeing that the area used is left in the same condition as they found it, or must forfeit the cleaning deposit.
The renter is liable for any damage done to the Beans Creek Winery event room and its contents and/or grounds during the reserved event by any member of your party. The renter is responsible for repairs and/or replacements costs.
Please retain the above portion of the agreement.
Please fill out the remaining pages and remit to:
Beans Creek Winery, 426 Ragsdale Rd., Manchester, TN 37355
Beans Creek Winery Event Reservation Agreement
Renter ____________________________Company/Honoree__________________________________
Contact Person (if different from renter) __________________________________________________
Address__________________________________City _________________State ______ Zip ______________
Daytime Phone # __________________________Evening Phone #_____________________________
Email Address ____________________________________________
Date of Event ___________________ Type of Event _____________________
Starting Time_____________ Ending Time_______________ # Of Guests ________
Area(s) to be used ________________________________________________________
# Extra Tables needed: 10' Banquet _____ (up to 10) # 10'x10' tents needed _____ (up to 3)
Estimated Set Up & Decoration Time __________________________________
Table Decor_______________________ Florist: __________________________________________ Caterer_______________________________________________
Description of Winery items to be used (tablecloths, glasses, plates, etc.) as decided upon between renter and winery. ___________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Miscellaneous_______________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Other Rental Source:__________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________
The undersigned agrees to abide by all of Beans Creek Winery policies and will assume responsibility for any damage done to the winery grounds, patio, event room or its contents during the reservation period and occurring as a result of using such facilities, including damage by attendees. Furthermore, vendors, my agents, employees, guests, and I will attend and use Beans Creek Winery at our own risk. The company shall not be liable for any damage arising from personal injuries sustained by any such person on the premises of Beans Creek Winery and the undersigned assumes full responsibility for such damages. Beans Creek Winery and its staff shall not be liable for any equipment, property, or personal belongings, whether rental or otherwise, which are used or left at the winery or winery grounds in connection with the event. In consideration of being granted the right to use the winery facilities and/or grounds, we hereby release and hold harmless Beans CreekWinery LLC, its partners, and employees, from any and all claims, demands, or rights of action rising out of such use of the winery or the winery grounds and/or its facilities.
I have read and understood the foregoing assumption of risk, reservation fees, and event reservation use policy and release statement.
Signature of Applicant_________________________________________ Date________________________
Please make checks payable to Beans Creek Winery
Sign this contract and remit to: Beans Creek Winery, 426 Ragsdale Rd., Manchester, TN 37355
*For Office Use
Items for discussion between contact person and Beans Creek Winery.
Time allotted for setup:
Time allotted for clean up / breakdown:
Supplies drop-off time & date:
Supplies pick-up time & date:
Winery items requested for renter use:
Miscellaneous: